In MS Word, which command allows users to duplicate a selected block of text and place the copy at a different location within the same document or another document?

The correct answer is Copy and Paste.

Key Points

• Copy and Paste is a widely used command in MS Word and other text editing software to duplicate text and place it in another location within the document or across documents.
• Users can select the text, right-click to copy, and then paste it at the desired location using the right-click menu or shortcut keys (Ctrl+C and Ctrl+V).
• This command allows users to retain the original text while creating a duplicate copy, ensuring no data is lost.
• Copy and Paste is applicable to not just text but also images, tables, and other elements in MS Word.
• It simplifies repetitive tasks and enhances productivity by eliminating the need for retyping or recreating content.

Additional Information

• Cut vs. Copy:
  • The Cut command (Ctrl+X) removes the selected text or object from its original location and allows it to be pasted elsewhere.
  • Copy (Ctrl+C), on the other hand, creates a duplicate while leaving the original content intact.
• Drag and Drop Functionality:
  • Users can drag selected text or objects and drop them into a new location within the same document.
  • This method is quick but lacks the precision of Copy and Paste for cross-document transfers.
• Paste Special:
  • Paste Special allows users to control the formatting of copied content when pasting.
  • For example, users can paste as plain text, formatted text, or in other specified formats.
• Shortcut Keys in MS Word:
  • Common shortcuts include Ctrl+C (Copy), Ctrl+V (Paste), Ctrl+X (Cut), and Ctrl+Z (Undo).
  • These shortcuts are designed to enhance user efficiency and streamline text manipulation tasks.
• Clipboard Functionality:
  • The Clipboard temporarily stores copied or cut items, allowing users to paste them multiple times.
  • In MS Word, the Clipboard can hold multiple items, offering extended flexibility for editing tasks.