Microsoft Word MCQ Quiz - Objective Question with Answer for Microsoft Word - Download Free PDF

The correct answer is To view how the document will appear when printed.

Key Points

• Print Preview is a feature that displays on the screen what a hard copy would look like when printed.
  • Press Ctrl + F2 to open the print preview for the document.
  • By using the print preview, you can find any errors that may exist or fix the layout before printing, which can save ink or toner and paper by not having to print more than once.

Additional Information

• To open the print preview feature, click the print preview icon on the toolbar, like that shown in the picture, or click File and choose the Print Preview option.
• Some programs, like newer versions of Microsoft Office applications, show a print preview on the Print page.
• In these cases, there is no Print Preview option in the program's menu.
• Many programs do not have a shortcut key for the print preview feature.
• However, you can press Alt+F to open the file menu and press V, R, or the other underlined character (Mnemonic) for the Print Preview option.
• In programs like Microsoft Word, while in the print preview, you can change the page orientation from Portrait Orientation to Landscape.
• Orientation to view the page in landscape.
• Unfortunately, not all programs support this ability.
• If the program you're using has no settings or options in print preview, you cannot view how your page would print in landscape mode.

The correct answer is To provide assistance in creating documents.

Key Points

• ​The Help feature in Microsoft Word 365 serves several important functions to assist users in navigating the software and resolving issues. Here are 4-5 key points about its purpose:

• Access to Instructions and Guidance: The Help feature provides users with access to detailed instructions on how to use various tools and features within Microsoft Word, making it easier to learn and use the software effectively.

• Searchable Knowledge Base: Users can search for specific topics, keywords, or commands, and the Help feature provides relevant articles, tips, and troubleshooting guides related to their query.

• Contextual Help: It offers context-sensitive help, which means that when you're using a particular feature, the Help feature can suggest assistance specifically related to that task, enhancing efficiency.

• Training and Tutorials: The Help feature includes links to training materials, video tutorials, and other resources, helping both beginners and advanced users to master Word 365.

• Access to Online Support: It provides direct access to Microsoft's online support, where users can contact customer support, report issues, or get help from the community forums.

The correct answer is to Give provision for better document binding.

Key Points

• Gutter Margin in Microsoft word is used to give provision for better document binding.
  • A Gutter Margin adds extra space to the side margin, top margin, or inside margins of a document that you plan to bind.
  • A Gutter Margin helps ensure that text isn't obscured by the binding.

Additional Information

• To set up Gutter Margin:
  • Go to Layout > Margins.
  • Select Custom Margins.
  • In the Gutter box, enter a width for the gutter margin.
  • In the Gutter position box, click Left or Top.
  • The Gutter position box is not available and determined automatically when you use the Mirror margins, 2 pages per sheet, or Book fold option.

The correct answer is to manage better document binding.

• In the context of Microsoft Word, a feature called 'Gutter Margin' is used to manage better document binding.
• Gutter Margin is used to designate an additional margin added to a page layout to compensate for the part of the paper made unusable by the binding process.
• In a facing pages layout, the gutter margin is on the very inside of both pages.

Additional Information

Some important Shortcut keys used in MS Word:

The correct answer is to manage better document binding.

• In the context of Microsoft Word, a feature called 'Gutter Margin' is used to manage better document binding.
• Gutter Margin is used to designate an additional margin added to a page layout to compensate for the part of the paper made unusable by the binding process.
• In a facing pages layout, the gutter margin is on the very inside of both pages.

Additional Information

Some important Shortcut keys used in MS Word:

The correct answer is CTRL + N.

Key Points

• Create a new document with Ctrl+N. 

Additional Information

• Basic computer shortcut keys
  • Ctrl + M -- Indent the paragraph.
  • Ctrl + B -- Bold highlighted selection.
  • Ctrl + D -- Font options.
  • Alt + F--File menu options in the current program.
  • Alt + E--Edits options in the current program.
  • F1--Universal help (for any sort of program).
  • Ctrl + A--Selects all text.
  • Ctrl + X--Cuts the selected item.
  • Ctrl + Del--Cut selected item.
  • Ctrl + C--Copy the selected item.
  • Ctrl + Ins-- Copy the selected item.
  • Ctrl + V--Paste the selected item.
  • Shift + Ins -- Paste the selected item.
  • Home -- Takes the user to the beginning of the current line.
  • Ctrl + Home--Go to the beginning of the document.
  • End -- Go to the end of the current line.
  • Ctrl + End -- Go to the end of a document.
  • Shift + Home -- Highlight from the current position to the beginning of the line.
  • Shift + End -- Highlight from the current position to the end of the line.
  • Ctrl + (Left arrow) -- Move one word to the left at a time.
  • Ctrl + (Right arrow) -- Move one word to the right at a time.

The correct answer is Moves the cursor to the beginning of the document.

Key Points

•  Ctrl + Home is a shortcut key used in MS Word to move the cursor to the beginning of the document.

Additional Information

Shortcuts in MS Word

The correct answer is Bullets and Numbering.

• Bullets and Numbering feature of MS Word help to create a list in a document.

Key Points

• Bullets and Numbering are used to create a list in documents in MS word.
• To create a list in MS Word:
  • Select the text required to format as a list.
  • Click on the Bullets or Numbering drop-down option on the Home tab.
  • Select the bullet or numbering style required, and it will appear in the document.
  • 

Additional Information

• Word wrap is a word processing feature that automatically transfers a word that has no insufficient space from the end of one line of text to the beginning of the next.
• Scaling in MS Word is another text effect to make the text larger or smaller.
• WordArt is used to create decorative effects to the text styles

The correct answer is Ctrl + click on a sentence to select it.

• Triple-click (Ctrl + click) on a sentence to select it is used to select a sentence in a paragraph in MS Word.

Mistake Points

• Double click can only select a single word but Ctrl+Click on a statement can select complete statement. Hence option 3 is correct and 4 is incorrect.

Key PointsShortcut in MS word for selection:

• To select the current word, double-click on it.
• To select the current paragraph, triple-click on the paragraph.
• To select a sentence and not just a line, hold down [Ctrl] and click once in any place within the sentence.
• To select a vertical block of text, click at the start of the block. Later, hold down the [Shift] key and click a second time at the opposite end of the block. This trick is used when only want to copy one column of a tabular list

Approach (to find the difference in the shortcut)

These can be easily understood if you do it practically on MS word as it has very minute differences which you need to see while performing and reading each point. 

The correct answer is Top

The default alignment for the paragraph in MS-Word is Left.

• The alignment buttons in the Home tab in the Paragraph section allows us to change the alignment.
  • Left
  • Right
  • Centre
  • Justified
• It also provides the alignment for other objects such as picture, symbol, shapes etc.
• 

Additional Information

Font Formatting:

• Ctrl+D opens the Font dialogue box for character formatting to format font type, style, size, colour etc.
• Ctrl+Shift+F moves directly to the Font type field in this dialogue box.
• Ctrl+Shift+P moves directly to the Font size field in this dialogue box.
• The keyboard commands for font styles are also the same as in previous Office versions:
• Ctrl+B Bold style
• Ctrl+I Italic style
• Ctrl+U Underline
• Ctrl+1 Single line spacing
• Ctrl+2 Double line spacing
• Ctrl+5 1.5 line spacing

The correct answer is CTRL + F.

Key Points

• In Microsoft Word, and other word processors and text editors, Ctrl+F opens a find box that allows you to search for characters, text, and phrases in the current document. In Word specifically, Ctrl+F opens a search box in the Navigation task pane. 
• In Microsoft Word and other word processors, pressing Ctrl+S saves the current document. 
• In Microsoft Word and other word processors, pressing Ctrl+R right aligns a paragraph or object in the current document.
• Control+R and C-r, Ctrl+R is a keyboard shortcut most often used to refresh the page in an Internet browser.
• Control+Y and C-y, Ctrl+Y is a keyboard shortcut most often used to redo an action reversed using the undo command.

The correct answer is "Two".

Key PointsWord offers two page orientation:

1) Landscape

2) Portrait.

• By default, when we open MS-Word or in the general case, the page is in portrait orientation only. So, in this case, we have to change the page orientation to Landscape orientation. 
• So, for performing this operation we will follow certain steps, in which instructions are given with a diagram:

Steps to follow:

Step 1: First open MS-Word on your PC.

Step 2: Now, Open the document or create a new one in which you want to perform this operation.

Step 3: Now, go to the “Page Layout” tab.

Step 4: Now, In the Page Layout tab, go to the “Page Setup” section.

Step 5: In Page Setup Section there is the option “Orientation“. Click on the Orientation button. (shown in the image below) There are two options Portrait and Landscape. Select Landscape.

Step 6: So, the Page orientation is successfully changed to Portrait.

The correct answer is It is a word processor

• Sometimes called Winword, MS Word, or Word, Microsoft Word is a word processor published by Microsoft. It is one of the office productivity applications included in the Microsoft Office suite. Originally developed by Charles Simonyi and Richard Brodie, it was first released in 1983.
• Microsoft Word is available for Microsoft Windows, Apple macOS, Android, and Apple iOS. It can also run on the Linux operating system using WINE.
• Microsoft Word allows you to create professional-quality documents, reports, letters, and résumés. Unlike a plain text editor, Microsoft Word has features including spell check, grammar check, text and font formatting, HTML support, image support, advanced page layout, and more.

• Below is an overview of a Microsoft Word 2010 document.

The answer is Endnote.

Key Points

• In MS Word, if you want to display the meaning or explanation of a word at the bottom of the last page of the document, the correct feature to use is: Endnote​
• Footnotes provide references to something in a document or give a message. Footnotes appear at the bottom of the page. It can be inserted using the “References” tab at the top of the word page.       

• Other features:-
  • Endnote:- They appear all together at the end of the text, instead of separately on each page.

Mistake PointsThe question includes "Bottom of the last page". To insert a note at bottom of the page, a footnote is required, but if we need to add a note after the text line, then an endnote is used.

NOTE: -

Footnote
In Microsoft Word, you would use the Footnote feature to display the meaning of a word at the bottom of the page. This feature inserts a small superscript number in the text where you placed the cursor, and you can type the definition (or any other note) at the bottom of the page, corresponding to that number.

Just to clarify, while footnotes generally appear at the bottom of the page containing the reference, an endnote appears at the end of a document or section. Neither "bottomnote" nor "footernote" are features in Microsoft Word.

The correct answer is .dcp.

Key Points

The file format ".dcp" is not a valid file format in MS Word 365. The dotx, doc, docx  are valid file formats:

• .dotx: It is a template file format that allows users to create reusable document templates with preset formatting and styles.
• .doc: However, it is the file format used in older versions of MS Word (prior to MS Word 2007) and is known as the "Word 97-2003 Document" format. Although MS Word 365 primarily uses the .docx format, it can still open and work with .doc files.
• .docx: This is the default file format in MS Word 365 for saving documents. It is an XML-based file format introduced with MS Word 2007 and has since become the standard format for MS Word documents. The .docx format supports advanced features, improved compatibility, and better file size optimization compared to the older .doc format.

Additional Information