Microsoft Office MCQ Quiz - Objective Question with Answer for Microsoft Office - Download Free PDF

The correct answer is "Synonyms and Antonyms".

Key Points

• Thesaurus: A thesaurus is referred to as a file which keeps the words or phrases that mean the same thing or in one-word synonyms. It will also keep the antonyms.
• Few thesauruses also arrange the words in alphabetical order.
• The keyboard shortcut 'Shift + F7' is used for invoking the thesaurus in MS Word.

Thus the correct answer is "Synonyms and Antonyms".

Additional Information

• The leading creators of MS Word software are Charles Simonyi and Richard Brodie, launched in 1983 under Microsoft corporation.
• Microsoft word is recognised as a word processor software which means that a user can rewrite, erase or modify a document as per the requirement.

The correct answer is .docx.

Key Points

• .docx is the default file format used by Microsoft Word 2007 and later versions.
• It is based on Office Open XML (OOXML), a standardized format developed by Microsoft for word processing documents.
• The XML-based format improves file compression, making .docx files smaller in size compared to older .doc files.
• .docx files are designed to store text, images, tables, and other document elements using structured XML and ZIP compression.
• This format allows for better data recovery and ensures interoperability across different systems and applications.

Additional Information

• Office Open XML (OOXML):
  • It is an XML-based file format standard for representing spreadsheets, charts, presentations, and word processing documents.
  • OOXML was standardized by ECMA (ECMA-376) and later by ISO/IEC (ISO/IEC 29500).
• .xlsx:
  • This is the default file format for Microsoft Excel and is also based on Office Open XML.
  • It is used for creating spreadsheets containing data, formulas, and charts.
• .sldx:
  • This is the default file format for Microsoft PowerPoint slides and follows the Office Open XML standard.
  • It is used for individual slides within a presentation.
• .potx:
  • This is the file format for PowerPoint templates and is also based on Office Open XML.
  • It is used for creating pre-designed templates for presentations.

The correct option is (3)

Review

Key Points

• You can make comments, verify your spelling, or contrast two presentations using the Review tab (such as an earlier version).
• Choose the arrow on the Editor Options button on the Ribbon's Review tab. Choose Hide Proofing Mistakes from the menu that displays.
• Choose Presenter View from the View menu. The main slide you're presenting, a sneak peek of the following slide, and any comments you've made for the current presentation are all visible beneath the sneak peek of the following slide.
• The Cut and Paste functions, Font and Paragraph choices, and everything you need to add and organize slides are all located on the Home tab.
• You can manage the design and appearance of your presentation using the commands on the Design Tab. You can choose a theme from the ones that are offered, and you can alter the color schemes as well. The use of themes streamlines the process of developing polished presentations.

The correct answer is i - True, ii - True

Key Points

• Statement i: This is true. In MS-Word 365, the 'Navigation Pane' allows you to jump to different sections of the document quickly, such as headings, pages, and search results.
• Statement ii: This is true. You can protect a document in MS-Word 365 with a password to restrict editing and ensure only authorized users can make changes.

So, the statements are: i - True ii - True

The correct answer is 13.

Key Points

• MS Word is a word processing software. To write a story or report, the user uses different font styles and also applies different font sizes as per the requirement.
• In MS Word, the default font style is Calibri and the default font size is 11.  The smallest and the highest font size that can be selected from the 'Font Size' drop-down list in Microsoft Word are 8 and 72.
  
• The keyboard shortcut Ctrl + D is used for opening the font preferences window.

 Thus the correct answer is 13.

Additional Information

• The leading creators of MS Word software are Charles Simonyi and Richard Brodie, launched in 1983 under Microsoft corporation.
• Microsoft word is recognised as a word processing software which means that a user can rewrite, erase or modify a document as per the requirement.
• The documents created in MS Word are very high in quality. MS Word creates reports, stories, letters, resumes, etc. 
• It allows users to edit or modify the new or existing document with colour or any other formats like bold, italic and underline. 
• In MS Word, the users can write the stories in paragraph format.
• The file extension used in Ms Word is .doc or .docx. 

The correct answer is CTRL + N.

Key Points

• Create a new document with Ctrl+N. 

Additional Information

• Basic computer shortcut keys
  • Ctrl + M -- Indent the paragraph.
  • Ctrl + B -- Bold highlighted selection.
  • Ctrl + D -- Font options.
  • Alt + F--File menu options in the current program.
  • Alt + E--Edits options in the current program.
  • F1--Universal help (for any sort of program).
  • Ctrl + A--Selects all text.
  • Ctrl + X--Cuts the selected item.
  • Ctrl + Del--Cut selected item.
  • Ctrl + C--Copy the selected item.
  • Ctrl + Ins-- Copy the selected item.
  • Ctrl + V--Paste the selected item.
  • Shift + Ins -- Paste the selected item.
  • Home -- Takes the user to the beginning of the current line.
  • Ctrl + Home--Go to the beginning of the document.
  • End -- Go to the end of the current line.
  • Ctrl + End -- Go to the end of a document.
  • Shift + Home -- Highlight from the current position to the beginning of the line.
  • Shift + End -- Highlight from the current position to the end of the line.
  • Ctrl + (Left arrow) -- Move one word to the left at a time.
  • Ctrl + (Right arrow) -- Move one word to the right at a time.

The correct answer is Shift + Space.

• Short-cut key to Select entire row in M.S. Excel Worksheet is Shift + Space.

Key Points

• This table lists the most frequently used shortcuts in Excel.

The correct answer is Ctrl + F2.

• Ctrl + F2 function key displays the Print Preview window in Microsoft Office.

Key Points

• Print Preview function lets users see the pages that are about to print and allows the users to see exactly how the pages will look when they are printed.
• This feature allows you to see exactly how your pages will look when they are printed.
• We can print directly from the Print Preview page by clicking on the print button  or printer icon .

Additional Information

The correct answer is the Title bar.

Key Points

• Microsoft Excel consists of basic components like an Active cell, title bar Column headings, a Formula bar, a Name box, a mouse pointer, Row headings, Sheet tabs, a Taskbar, Tab scrolling buttons, and Toolbars.
• The title bar displays both the name of the application and the name of the spreadsheet.​

Additional Information

• A toolbar is just a collection of icons that provides a shortcut to using a drop-down menu.
• A quick access toolbar shows the options that are frequently used.
  • The user can add favorite options by adding new options to the quick access toolbar.
• The Menu Bar at the top of the screen gives access to different commands that are used for tasks such as opening and closing files, printing documents, formatting data, and other operations.

​

The correct answer is Text.

• The 'LEN' function in MS-Excel belongs to text.

Key Points

• LEN function in excel is taken from the length and is used to count the number of characters is there in a cell.
• It considers special characters, spaces and alphabets and counts all these values if there is a selected cell.
• LEN function only counts the character length for only one cell.
• Example to use LEN function:

​   

Additional Information

• Financial functions in EXCEL are FV Function, IPMT, XIRR in Excel, PMT Function, IRR Excel Function, RATE Function, NPV Function, etc.
• Logical functions in EXCEL are AND Function, NOT, OR Excel Function, TRUE Function, IFERROR Excel Function, Excel XOR Function and Excel Lo
• Math functions in EXCEL are EVEN Excel Function, SUM Function, POWER Function, SUMIF and LOG Excel Function.

The correct answer is Moves the cursor to the beginning of the document.

Key Points

•  Ctrl + Home is a shortcut key used in MS Word to move the cursor to the beginning of the document.

Additional Information

Shortcuts in MS Word

The correct answer is Bullets and Numbering.

• Bullets and Numbering feature of MS Word help to create a list in a document.

Key Points

• Bullets and Numbering are used to create a list in documents in MS word.
• To create a list in MS Word:
  • Select the text required to format as a list.
  • Click on the Bullets or Numbering drop-down option on the Home tab.
  • Select the bullet or numbering style required, and it will appear in the document.

Additional Information

• Word wrap is a word processing feature that automatically transfers a word that has no insufficient space from the end of one line of text to the beginning of the next.
• Scaling in MS Word is another text effect to make the text larger or smaller.
• WordArt is used to create decorative effects to the text styles

The correct answer is Ctrl + click on a sentence to select it.

• Triple-click (Ctrl + click) on a sentence to select it is used to select a sentence in a paragraph in MS Word.

Mistake Points

• Double click can only select a single word but Ctrl+Click on a statement can select complete statement. Hence option 3 is correct and 4 is incorrect.

Key PointsShortcut in MS word for selection:

• To select the current word, double-click on it.
• To select the current paragraph, triple-click on the paragraph.
• To select a sentence and not just a line, hold down [Ctrl] and click once in any place within the sentence.
• To select a vertical block of text, click at the start of the block. Later, hold down the [Shift] key and click a second time at the opposite end of the block. This trick is used when only want to copy one column of a tabular list

Approach (to find the difference in the shortcut)

These can be easily understood if you do it practically on MS word as it has very minute differences which you need to see while performing and reading each point. 

The correct answer is Ctrl + M.

Key Points

The keyboard shortcut to add a new slide to your MS PowerPoint presentation is Ctrl + M.

Keyboard shortcuts for creating PowerPoint presentations

The correct answer is Top

The default alignment for the paragraph in MS-Word is Left.

• The alignment buttons in the Home tab in the Paragraph section allows us to change the alignment.
  • Left
  • Right
  • Centre
  • Justified
• It also provides the alignment for other objects such as picture, symbol, shapes etc.

Additional Information

Font Formatting:

• Ctrl+D opens the Font dialogue box for character formatting to format font type, style, size, colour etc.
• Ctrl+Shift+F moves directly to the Font type field in this dialogue box.
• Ctrl+Shift+P moves directly to the Font size field in this dialogue box.
• The keyboard commands for font styles are also the same as in previous Office versions:
• Ctrl+B Bold style
• Ctrl+I Italic style
• Ctrl+U Underline
• Ctrl+1 Single line spacing
• Ctrl+2 Double line spacing
• Ctrl+5 1.5 line spacing