Formatting Rules MCQ Quiz - Objective Question with Answer for Formatting Rules - Download Free PDF
Last updated on Jun 25, 2025
Latest Formatting Rules MCQ Objective Questions
Formatting Rules Question 1:
"I regret to inform you that _______"
The above would be the beginning of a letter conveying
Answer (Detailed Solution Below)
Formatting Rules Question 1 Detailed Solution
- The phrase "I regret to inform you that" is commonly used to introduce sad news, as it conveys a formal tone of regret or condolence.
- This opening is not typically used for acceptance, denial, or emergencies, as it sets the tone for delivering sorrowful or unfortunate information.
- The context of this phrase aligns with the delivery of sad news, making Option 1 the most appropriate answer.
- Option 2: A denial would typically begin with a phrase like "We regret to inform you that your request has been denied." While this is close in tone, the context of the given sentence leans towards sad news in general, not strictly denial.
- Option 3: An acceptance letter would usually begin with a positive tone, such as "We are pleased to inform you that..."
- Option 4: An emergency communication would likely begin with an urgent call to action, such as "Attention: This is an emergency..."
- Option 5: This option is not provided in the context of the question.
Formatting Rules Question 2:
Identify the four important sections of a good business letter.
Answer (Detailed Solution Below)
Formatting Rules Question 2 Detailed Solution
The correct answer is Heading, Opening, Body, and Closing.
Key Points
- A good business letter is divided into four primary sections to ensure clarity and professionalism: Heading, Opening, Body, and Closing.
- The Heading includes the sender's address and date, providing essential context for the recipient.
- The Opening establishes the purpose of the letter, often beginning with a salutation and a brief introductory sentence.
- The Body contains the main content of the letter, detailing the purpose, information, or request in a clear and organized manner.
- The Closing concludes the letter with a sign-off, often including a polite phrase and the sender's signature or name.
Additional Information
- Salutation:
- The salutation is an essential part of the Opening. It addresses the recipient respectfully, using terms like "Dear [Name]" or "To Whom It May Concern."
- It sets a professional tone for the rest of the letter.
- Subject Line:
- Although not a mandatory part of all business letters, the subject line briefly outlines the purpose of the letter.
- It helps the recipient understand the letter's intent at a glance.
- Formatting Standards:
- Business letters are typically written in block or modified block format, ensuring uniform alignment and readability.
- Proper margins, font style, and size contribute to a professional appearance.
- Signature:
- The signature is a key component of the Closing, often accompanied by the sender's printed name and designation.
- It authenticates the letter and provides contact information if needed.
Formatting Rules Question 3:
Consider the following statements:
1. Ensure correct English and proofreading is done before sending the cover letter with the resume.
2. Indicate the reference of the advertisement published for the job in the cover letter.
State True or False.
Answer (Detailed Solution Below)
Formatting Rules Question 3 Detailed Solution
- Statement 1: Ensure correct English and proofreading is done before sending the cover letter with the resume.
- This statement is True. A cover letter is a formal document that introduces your resume and highlights your qualifications for a specific job. Sending a cover letter with grammatical errors or typos can create a negative first impression on the employer and significantly reduce your chances of being considered for the role. Proofreading ensures clarity, professionalism, and attention to detail.
- Statement 2: Indicate the reference of the advertisement published for the job in the cover letter.
- This statement is True. When applying for a job that was advertised, it is crucial to mention where you saw the advertisement (e.g., job board name, website, newspaper). This helps the employer track the effectiveness of their recruitment efforts and provides context for your application. It shows you are applying for a specific advertised position rather than sending a generic application.
Formatting Rules Question 4:
A Report is a piece of writing that describes -
Answer (Detailed Solution Below)
Formatting Rules Question 4 Detailed Solution
The correct answer is in-depth information about a topic using facts.
Key Points
- A report is a structured form of writing that provides a detailed account or analysis of a specific topic or event.
- It is typically based on thorough research and presents factual information in a clear and logical manner.
- The primary objective of a report is to convey information, findings, and recommendations to the reader.
- Reports often include data, analysis, and evidence to support the information presented.
- They are commonly used in academic, professional, and technical fields to document and communicate information effectively.
Therefore, the correct answer is Option 3.
Additional Information
- Emotions and feelings of everyday life are typically explored in personal essays or reflective writing, not reports.
- An elaborative life story of great people is usually documented in biographies or autobiographies.
- Reports are distinct from narratives as they focus on factual and objective information rather than storytelling.
- While some reports may include questions or recommendations for further investigation, their primary purpose is to provide comprehensive information on the topic.
Formatting Rules Question 5:
Choose the right option showing the order / sequence the different parts in a letter from the choices given below.-
- Writer's name
- The subscription
- The writer's address and date
- The body of the letter
- The superscription
- The salutation
Answer (Detailed Solution Below)
Formatting Rules Question 5 Detailed Solution
The correct answer is Option 2.
Key Points
- The correct sequence for the parts of a letter is:
- The writer's address and date
- The salutation
- The body of the letter
- The subscription
- Writer's name
- The superscription
Therefore, the correct answer is Option 2.
Additional Information
- Chinua Achebe: A Nigerian novelist celebrated for his novel "Things Fall Apart," which deals with themes of pre-colonial life in Nigeria and the effects of European colonization.
- Ngugi wa Thiong'o: A Kenyan writer known for his works such as "A Grain of Wheat" and "Decolonising the Mind," addressing the impact of colonization on African cultures.
- Toni Morrison: An African-American novelist, renowned for her works like "Beloved" and "Song of Solomon," which explore African-American identity and history.
Top Formatting Rules MCQ Objective Questions
Fill in the blank with the appropriate option:
A/an ______ is written to seek information from other organizations.
Answer (Detailed Solution Below)
Formatting Rules Question 6 Detailed Solution
Download Solution PDFThe correct answer is Option 2
Key Points
- In order to seek information from other organizations, an enquiry letter under the category of a Formal Letter should be written.
- An informal letter is written friends, family, and close relatives.
Thus, Option 2 is the most appropriate option.
Direction: Any kind of letter generally ends with:
Answer (Detailed Solution Below)
Formatting Rules Question 7 Detailed Solution
Download Solution PDFThe correct answer is 'Signature.'
Key Points
- Depending on how we decide to end your letter, it might also provide important information the audience needs like our first and last name, job title, phone number, company and more.
- Elements of a letter ending include a concluding paragraph, sign off and our signature.
- Let us explore other options:
- Subscription: an amount of money that you pay, usually once a year, to receive a newspaper or magazine regularly or to belong to an organization.
- Heading: the words written as a title at the top of a page or a piece of writing.
- Salutation: a gesture or utterance made as a greeting or acknowledgement of another's arrival or departure.
- So, the correct answer is Option 4.
Correct sentence: Any kind of letter generally ends with a signature.
Direction: Choose the most appropriate technical translation of the following word:
Circular
Answer (Detailed Solution Below)
Formatting Rules Question 8 Detailed Solution
Download Solution PDFThe correct answer is "परिपत्र."
Key Points
- The meaning of "Circular" is a printed letter, notice or advertisement that is sent to a large number of people. (अनेक व्यक्तियों को प्रेषित एक मुद्रित पत्र, सूचना या विज्ञापन; गश्ती चिट्ठी, परिपत्र)
- Now, let us see the English translation of the given Hindi words:
- परिक्रमा: Circumambulation
- नोटिस: Notice
- सूचना: Information
- Therefore, the correct answer is Option 3.
How do we generally end an application to the authority ?
Answer (Detailed Solution Below)
Formatting Rules Question 9 Detailed Solution
Download Solution PDFThe correct answer is 'Yours faithfully'.
Key Points
- 'Your' is Possessive Adjective. Therefore, an Apostrophe along with an s need not be used by it to denote possession.
- 'Yours' is a Possessive Pronoun and faithfully is an Adverb of Manner which modifies it.
- 'yours faithfully' — is a phrase which is a formula for ending a formal letter in which the recipient is not addressed by name.
- From the given explanation, we can understand that 'yours faithfully' is the correct usage.
- Therefore, option 2 is the correct answer.
Which of the following is/are the correct statement/s regarding letter writing?
(I) 'Yours faithfully' is used for ending a formal letter.
(II) The right sequence of writing a letter to the editor is - Sender's address, Receiver's address, Subject, Salutation, Body of letter, Subscription, Date.
(III) The right format of writing a date in all formal letters is '30th May, 2022' instead of '30/05/2022'.
(IV) 'Yours truly' is used for ending an informal letter.
Answer (Detailed Solution Below)
Formatting Rules Question 10 Detailed Solution
Download Solution PDFThe correct answer is 'Only I, III and IV are correct'.
Key Points
- ''Yours faithfully" is correctly used to end a formal letter when the recipient's name is unknown. This makes statement I correct.
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A letter to the editor is written in the format of a formal letter.
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Sender’s address: Give the complete address of the sender.
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Date: The date on which the letter is written comes next, immediately after the sender’s address.
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Receiver’s address: The address of the recipient (the editor of the newspaper or magazine you intend to send your letter) should be written.
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Subject line: The main purpose of the letter is mentioned in the subject line.
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Salutation/Greeting: The salutation can be Sir, Ma’am, Respected Sir, Respected Ma’am, etc.
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Body of the letter: The body of the letter should explain the purpose of the letter. Introduce yourself and provide all the details of the matter being discussed.
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Complimentary closing: Thank you very much, Thank you or Thanking you can be the complimentary closing that you can use.
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Ending the letter: End the letter with your signature, name in block letters and designation, if there is any.
- This makes statement II incorrect.
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- When writing the date in a formal letter, you should write it in full with no abbreviations, for example, "December 12, 2019." Avoid abbreviating the month or using the numerical format "12-12-2019." This makes statement III correct.
- Yours truly is a common phrase used to end a letter. Informally, yours truly is also used as a synonym for I, me, or myself. 'Yours truly' is a conventional phrase that is used to politely end a letter. It is used in the same way as similar phrases, such as Sincerely or Best wishes. This makes statement IV correct.
- So, statement II is is the only incorrect statement.
- Hence, option 1 is the correct answer.
The most common form of closing a letter to a close relative is :
Answer (Detailed Solution Below)
Formatting Rules Question 11 Detailed Solution
Download Solution PDFThe correct answer is Yours affectionately.
Key Points
- Yours faithfully/truly/sincerely/obediently is used in Formal Letters.
- A letter that contains official information and messages is known as formal letter.
- While yours lovingly/affectionately is used in closing letter to a close relative i.e. Informal letter.
- An informal letter is a non-official letter which we usually use to write to our friends, family or relatives.
Thus, Option 2 is the most common form of closing a letter to a close relative.
Direction: The Heading in a letter consists of _______.
Answer (Detailed Solution Below)
Formatting Rules Question 12 Detailed Solution
Download Solution PDFThe correct answer is 'The writer's address and the date.'
Key Points
- The Heading in a letter consists of the writer's address and the date.
- Sometimes it is necessary to include a line before the date with a phone number, fax number, or e-mail address.
- Often there is a line skipped between the address and the date.
- Therefore, as per the points mentioned above, we find that the correct answer is Option 3.
Correct sentence: The Heading in a letter consists of the writer's address and the date.
What is 'Pseudonym' in letter writing?
Answer (Detailed Solution Below)
Formatting Rules Question 13 Detailed Solution
Download Solution PDFThe correct answer is 'Fictitious name'.
Key Points
- The definition of a pseudonym (or nom de plume in French) is a fake name used by a writer when writing and publishing their work in order to protect themselves or increase the chance of success.
- In letter writing the writer can use a pseudonym when they want to mask their identity.
- Hence, fictitious name or option 1 is the correct answer.
Additional Information
- Pseudonymous and anonymous are different.
- Someone who is anonymous is able to operate or speak in a way that makes them unidentifiable.
- Someone who is pseudonymous operates or speaks in a way in which they can be identified, but their identification shields who they actually are.
Which of these are the most suitable salutations to a letter to the Editor?
Answer (Detailed Solution Below)
Formatting Rules Question 14 Detailed Solution
Download Solution PDFThe correct answer is 'Dear Sir/Madam.'
Key Points
- A letter to the editor follows the format of a formal letter.
- So, it should start with the sender’s complete address followed by the date, receiving editor’s address, subject, salutation, body of the letter, complimentary closing, signature, name, and designation if any.
- The most suitable answer is Dear Sir/Madam.
When we want to share our feelings with our friends, we choose to write:
Answer (Detailed Solution Below)
Formatting Rules Question 15 Detailed Solution
Download Solution PDFThe correct answer is 'a letter'.
Key Points
- A letter is a written message conveyed from one person to another through a medium.
- A letter can be formal or informal, depending on its audience and purpose.
- Informal letters are written to close acquaintances of the writer, their friends, family, relatives, etc.
- Thus, it can be concluded that to share our feelings with our friends, we choose to write 'a letter'.
Hence, the correct answer is option (4).